How to Write a Letter to Your Attorney About Followup Meetings

Two Parts:Writing the ContentFormatting the Letter

If you have already met with your attorney, you may want to write them to ask for another meeting. You can email them, or call them, but you may choose to write a letter. If you do so, keep it brief, formal, and clear. Format it like any business correspondence, and keep a copy for your files.

Part 1
Writing the Content

  1. Image titled Write a Letter to Your Attorney About Followup Meetings Step 1
    1
    Identify yourself. Start off by mentioning the day of your last meeting with your attorney. Give enough information about that meeting so that they can quickly recall you. Your attorney has many clients and may forget the last time you met.
  2. Image titled Write a Letter to Your Attorney About Followup Meetings Step 2
    2
    Summarize your situation. In the main body of your letter, speak concisely of your legal matter with your attorneys. Include any details immediately relevant to your follow up meeting. For instance, if you want to meet to discuss your will, mention that. If you have thought of more questions you would like to ask your attorney, mention them in your letter so that your attorney can prepare answers for you.
  3. Image titled Write a Letter to Your Attorney About Followup Meetings Step 3
    3
    Ask to meet again. Cordially make your request for the followup meeting. Include your phone numbers and email address, even though your attorney already has them from the previous meeting. If there is a best time or manner to contact you, let them know what it is.
  4. Image titled Write a Letter to Your Attorney About Followup Meetings Step 4
    4
    Conclude politely. Say you are looking forward to hearing from them. You may say that you look forward to discussing the details, or that you found your last meeting very helpful. Do not thank them for anything they have not yet done, as this may come off as presumptuous. Sign off formally with a version of "Yours truly, [Your Name]" or "Sincerely, [Your Name]."[1]
    • After signing your name, you may choose to include your business title under your signature.
  5. Image titled Write a Letter to Your Attorney About Followup Meetings Step 5
    5
    Write a short, direct letter. Be clear about what you want, and write as little as you need to communicate it. Write exactly what you mean, without beating around the bush, and do not add superfluous content. Avoid using legal terms if you do not understand them fully. If you are efficient and polite, your letter will be well received.[2]
    • Proofread before you send, and use a spell-check.
    • If you do need to use legal terms, look them up to make sure you have used them correctly.

Part 2
Formatting the Letter

  1. Image titled Write a Letter to Your Attorney About Followup Meetings Step 6
    1
    Type your letter. A business letter should be typed for complete legibility. Use ordinary paper, black ink, and a standard font, such as Times New Roman. Write in left-justified paragraphs. If you have paper with a letterhead that includes your information, you can use this paper.
    • Your whole letter, including your header and signature, should be left-aligned.
  2. Image titled Write a Letter to Your Attorney About Followup Meetings Step 7
    2
    Begin with your address and the date. Type your address at the top left-hand corner of the page. Skip a space, then type the date. Write the date in words rather than numbers, especially if you are writing to an attorney in another country. Your attorney is likely to file your letter by date received, so make sure you include this information.[3]
    • You can omit your address if you are printing onto paper with a letterhead. In this case, begin with the date alone.
  3. Image titled Write a Letter to Your Attorney About Followup Meetings Step 8
    3
    Write your attorney's name and address. Skip a space or two after the date, then type your attorney's name, address, and the name of his or her law firm.[4]
  4. Image titled Write a Letter to Your Attorney About Followup Meetings Step 9
    4
    Write a greeting. Skip a space after the name and address, and begin your letter by greeting your attorney. Write "Dear [Mr./Mrs. Attorney's Full Name]." Follow this salutation with a colon.[5]
  5. Image titled Write a Letter to Your Attorney About Followup Meetings Step 10
    5
    Write the body of the email next. Skip a space after the salutation, and put the body of your email next. Single space your letter. Instead of indenting paragraphs, skip a line between paragraphs. This makes your letter easier to read, and is a convention of business correspondence.[6]
  6. Image titled Write a Letter to Your Attorney About Followup Meetings Step 11
    6
    Conclude with space to sign. Skip a space or two after the body of your letter ends. After your sign off ("Yours sincerely," or "yours truly,") skip several lines. Type your name. When you have printed your letter, sign your name in the blank space between your sign-off and your typed name.[7]

Article Info

Categories: Civil Litigation | Power of Attorney