How to Write a Letter for Change of Address

Four Methods:Sample Change of Address LettersWriting Your Change of Address LetterPersonal and Business ContactsGovernment Contacts

In the hustle of moving to a new residence, it's important to remember to notify personal and business contacts, as well as any government agencies with which you interact, about your new address. Consult this guide for a change of address letter template and to figure out when you need to take additional steps.

Sample Change of Address Letters

Sample Change of Address Letter to Official Entity

Method 1
Writing Your Change of Address Letter

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    Make a list of all your contacts. As soon as you know you will be moving, start writing down all relevant contacts. Keep the envelopes you receive in a pile. That way, you are less likely to miss those correspondences you only get very infrequently.
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    Start with a template. Use a template for your change of address letters. Keep the formatting clean and the content simple.

Method 2
Personal and Business Contacts

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    Make sure your friends and family know you're moving. There are a few different ways to notify your social contacts about your move. If the majority of your contacts have an email address, you can send a mass email with your new information - it's less personal, but fast and effective. If you're having a housewarming party, prominently note your new address in the invitation, as well as a quick reminder for your friends and family to update your contact information. Finally, you can pen a quick note or print postcards about your change of address and send it off to individual contacts - no need for a formal letter if these people are friends or relatives.
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    Notify your professional contacts. If most of your business contacts have email addresses, type up a brief, professional email requesting that they change your contact information with your new address. You can also use the template above to notify individual contacts about the change. If you run your own business with several clients, it might be a good idea to print up postcards with your new information and send them to individual customers. Don't simply send a handwritten note to a business contact, unless you know them in a more personal way as well.
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    Tell your bank or credit union about your new address. If you have online banking set up, you might be able to change your address online. If not, you'll likely have to go into a branch with some form of ID. Make sure you note that you want your address changed for your account statements, as well as for any credit or debit cards.
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    Check your bills. Most credit cards and utility bills have a space to fill in the new address on the back of the invoice for your monthly bill. Often there is a check-box on the front side noting that you wish to have your address changed. Don't forget to check it.
    • If you'll be moving before you pay your next bill, contact your credit card or utility company over the phone. Their customer service number should be on the last invoice you received, or you can do an online search for it. Be prepared to verify your identity with your customer number or other personal information.
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    Update your subscriptions. Many newspapers and magazines will now let you update your address online. You'll need your subscription ID number from the label on one of your mailings. If you can't find a way to do this online, simply rely on the postal service to forward your subscriptions to you after you fill out a change of address form (see below).
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    Call your doctors' offices. Notify your primary care physician, dentist and any specialists you visit about your new address. Usually this can be accomplished over the phone if you'd prefer not to send a letter. Remember to include your patient ID number, if applicable.

Method 3
Government Contacts

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    Notify the post office. Giving the United States Postal Service (or your country's postal service) your forwarding address should insure that even mail addressed to your prior residence makes it to you. You can update it online at the US Postal Service website for a $1 fee, or fill out a form at your local post office for free.
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    Contact the DMV. In most states, you can mail in a change of address form or update your address online. The address on your driver's license will not be changed unless you wish to pay for a duplicate license. Check your state's Department of Motor Vehicles website for more information or to find their customer service number.
    • Change your address for voting. It's important to notify your state voting agency of your new address so that you can vote in the correct precinct and district. Usually this can be accomplished via the DMV when you change the address for your driver's license; some states also allow you to change your voter registration information online. You can also pick up voter registration forms at your local post office. Search for your state's website for more information.
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    Tell the IRS your new address. You can notify the Internal Revenue Service of your new address one of two ways. First, you can simply write it in the appropriate boxes on your tax return. Or, you can download this 8822 form and mail it to the address listed for your state.
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    Alert Social Security. If you receive Social Security disability or retirement benefits, you'll need to notify the Social Security Administration of your new address as soon as possible. Start here to do the process online, or call SSA at (800) 772-1213 (TTY (800) 325-0778) Monday through Friday, 7 a.m. to 7 p.m. Eastern time. You cannot notify SSA of your new address via mail.
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    Contact your parole officer. If you're currently on parole, or listed on a sex offender registry, you need to tell your parole officer or your county your new address. Make sure that you're allowed to move out a certain jurisdiction first. Search for your county's corrections bureau website for more information.


  • If you are one roommate moving out while others stay, make sure to make that clear, especially to the post office.
  • If you do mail or fax a letter, be sure to include your full name, account number, current address, and full new address. Be sure to sign the letter as well.
  • If you stop doing business with someone when you move, such as a utility or cable company, contact them in advance and tell them exactly when to start, stop, or transfer service. Be sure your final bill goes to the right place and that you pay it.


  • The Post Office forwarding service is pretty effective, but they do share your address. If you are buying a home, it will often be a matter of public record. Either way, expect a new batch of junk mail.

Things You'll Need

  • List of personal, business and government contacts
  • Change of address letter template (optional)

Article Info

Categories: Moving House and Packing | Official Writing and Complaints