How to Organize an Effective Communication Plan to Create and Share Meaningful Information

The sharing of information between two or more people certainly requires enough verbal expression skills. An effective communication plan will help you figure out the best method to express your own ideas, concepts, and opinions.


  1. Image titled Achieve Short Term Goals Step 6
    Select a subject for a public speaking. Look for a component that promotes human development based on your own experiences, knowledge, and interest.
  2. Image titled Conduct Research Step 2
    Gather essential material to analyze the subject. Look for an informative material that calls audience attention, such as politics and government, the economic system of a country, international news, formal agreements, the application of technology, and so forth. Bring into play the following specifications:
    • Content with recent episodes.
    • Factual information made valid through arguments.
    • Attributes with differential value in their illustrations.
    • Reasons by which a speaker long for strengthening their formal expert judgment.
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    Undertake a strategy to ensure an optimal decision. Adapt supporting details to your point of view with explanations of the exact meaning of a word, illustrative descriptions through exemplifications, and comparisons to observe similarities. These combinations must always embrace the general principles and intentions of a valuable speech.
    • A Convention based on international relations: These days, the world of political, economic, cultural treaties implies the settling of common interests and the good relations between countries.
    • A representative of a government: This approach also deals with those leaders who direct the affairs of a state for the benefit of all nations. I give formal recognition to the presidents, governments, congressman of the world.
  4. Image titled Conduct Research Step 5
    Organize information making use of all materials. Arrange the supporting material in a logical way. The following aspects will tell you how to act in an assertive mode.
    • Determine the best chronological order for your speech continually associating ideas and supporting material to the main points.
    • Set out an overall view of your speech combining the title with a brief, descriptive, creative content. Think about a global perspective toward strengthening relations between countries.
    • Cluster the audience interest on the subject matter to deal with through an outstanding introduction.
    • Heighten the impact of your ideas and concepts making use of an excellent conclusion. It certainly encourages the audience to act.
  5. Image titled Do Research Step 17
    Select the key words for a comprehensible dialogue. A choice of words constitutes an important factor to express your ideas.
    • Clarify the expressions through a selection of words marked with emphasis, clearness, and appropriateness, not only to capture the uniqueness of a personal style, but also to build up the credibility of a source.
    • Connect the search with actual facts or apply metaphorical information. What you look for is persuading spectators to share common experiences, to develop hypothetical situations, and to make constructive questions.
  6. Image titled Build Self Worth Step 6
    Create Suitable Visual Aids. Visual Aids allow audience distinguishing images and hearing information of the area under discussion.
    • Take advantage of your own gestures, movements, and personal attire as the best visual aid.
    • Calls for increasing a high level retention of information and audience understanding using projections of images, white slate for writing, handouts to supplement the oral presentation, and graphics of computer to describe realistic details.
    • Bear in mind notes as an integral part of your speech.
  7. Image titled Write a Speech Introducing Yourself Step 8
    Practice the speech to gain the necessary skills. The mode of delivering a speech makes us clear the skillfulness of a speaker and consequently the specialized knowledge of a profession.
    • Act with enthusiasm and spontaneity, look ahead, and pronounce clearly for the reason that they highly increase the audience´s confidence.
    • Joint the most excellent vocal quality with a clear and pleasant tone.
    • Have a dialogue with the characteristic language of a person given that it demonstrates a glad reception.


  • Let them know your professional profile given that it represents your abilities.
  • Be well informed about the audience education level, so you will have the possibility to adjust the dialogue without difficulty.
  • Provide a brief account of the main points frequently.
  • Give proof of facts to determine the truth of them.
  • Follow proper etiquette to demonstrate sociability.
  • Keep control over the group.

Things You'll Need

  • An auditorium for speeches.
  • Good acoustics to hear clear sounds in it.
  • Decorative colored lights to be used in public places.
  • Air conditioning to regulate air humidity and temperature in the building.

Sources and Citations

  • Rudolph F. Verderber. The Challenge of Effective Speaking. Belmonth, California, A Division of Wasworth, Inc., 1994
  • Amparo Avila R. Organice un Plan de Comunicación Efectivo para crear y compartir información significativa, trans. Bogotá, Colombia, Wikihow, 2015.

Article Info

Categories: Public Speaking