How to Gain Advantages of a Business Invitation

12 Methods:The Combination of Qualities.Forms of Addressing to a Person.A Specific Location.An Exchange of Messages with the Coordinator.The Commercial Establishment.A Group of Reasons.Code of Etiquette.Fine Food and Drink.Time and Date of Occurrence.Modes of Making a Connection.The Printing of the Card.Envelope for Delivery.

An outstanding business invitation makes stronger the general idea of a ceremony. What's more, It raises the great importance of your presence at the meeting. The following group of formalities will indicate the way for planning with care and precision a card prototype.

Method 1
The Combination of Qualities.

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    Make a working drawing for the occasion. Colors, letters, pictures, and formats placed in a particular order determine the characteristic feature of the card.

Method 2
Forms of Addressing to a Person.

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    Direct your interest to titles with the intention of denoting a professional relationship. . A proper behavior toward somebody shows courtesy actions and confers distinction upon others. The full name calls spectators attention.
    • Make use of abbreviations, titles, and professions before the surname.
    • Use period after these abbreviations: Mr., Mrs., Ms., Dr. etc. or
    • Express an abbreviation in a full word or a phrase, such as Doctor.
    • Use Sir, Madam, Miss, Ms without the surname.

Method 3
A Specific Location.

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    Write the postal address of the establishment on your business card. The person invited will be well informed about the precise location where the social gathering will be held. A detailed road map showing the route and supported with indication signs will make possible reaching the destination.
    • Include postal address details, such as the street name, number, city area, town, postal code, and country.
    • Take account of principal points, such as important businesses or buildings, airports, and trains or bus stations.
    • Make use of abbreviations, such as St. for street.

Method 4
An Exchange of Messages with the Coordinator.

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    Write the phone number and your electronic mail address to receive information. Specific contact numbers allow establishing a formal relationship between the person invited and the coordinator of social gathering. These communication devices admit the possibility of communicating messages at a long- distance.
    • Confirm your attendance by telephone or send a message via electronic mail.

Method 5
The Commercial Establishment.

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    Point out the corporate name to differentiate you from others organizations. This ethical action demonstrates the condition of having legal protection to do a specific activity.

Method 6
A Group of Reasons.

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    Define, first of all, the main purpose of your actions. Then, you can justify the reasons for which you strive to make this social gathering.
    • Make known the name of the person who directs and promotes the gathering organization.
    • Make a brief account of the subject matter.

Method 7
Code of Etiquette.

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    Advice about a correct protocol in terms of excellence. This norm intends to express the importance of observing a proper behavior as well as suggesting the style of dress to wear for the social gathering. Black and white colors draw special attention to evening attires.
    • A tuxedo with a black tie for men.
    • A one-piece garment for women.

Method 8
Fine Food and Drink.

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    Make known the meal and beverage to the person invited in advance. Details concerning preparation techniques and food give you a general idea of the service to enjoy at ceremony time.
    • Provide the name of the chef.
    • Refer briefly to the meal.

Method 9
Time and Date of Occurrence.

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    Give accurate information about the date of occurrence. A standard time format for days, hours, and timeframe serves to comprehend, word for word, all information.
    • Sunday, January 10th, 2015.
    • On February 10th, 2015

Method 10
Modes of Making a Connection.

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    Show the talent of accomplishing a friendly intention. All communication channels along with full social gathering details improve you range of understanding.
    • Make a phone call with the previous details for an exact information.
    • Carry with you the invitation card at the time at which you plan to meet a guest personally.
    • Send your invitation via computer terminals and corroborate your message by telephone.
    • Transmit real-time text messages, files, images, and videos using online chats.

Method 11
The Printing of the Card.

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    Show the art of making a high-quality copy of the original work. . A special fine paper or art paper produces legible printouts of your computer. These handy papers are used for illustrating the style of writing, an activity, profession, and skills of a designer.

Method 12
Envelope for Delivery.

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    Use a standard paper size for your envelope. The invitation card needs an envelope of paper to be transported to a specific destination. These specifications must be included in your cover:
    • The name of the sender and mail address where the business reside in the upper left corner, all caps/no punctuation.
    • The person name and mail address to whom the invitation card is addressed in the center, all caps/no punctuation.


  • Make a working drawing with the previous reference for succeeding in conveying a message.
  • Apply different colors and pictures to make your card more vivid.
  • Print the design on a fine paper. A machine used for printing must produce a high quality impression.
  • Call people interest through complete information.
  • Remove errors from your writing. Right words make comprehensible the chief idea.

Things You'll Need

  • A list of names, addresses, and telephone numbers to establish contact with guest.
  • A coated fine paper or art paper for business forms and digital printing.
  • An envelope to wrap the invitation card.
  • A computer to be fed with details of the business ceremony, such as menu, time, location etc.
  • A telephone or mobile phone to transmit messages.
  • A color ink jet printer to produce readable printout on paper.
  • An email address to communicate digital details.

Sources and Citations

  • Amparo Avila R. Como obtener ventajas de una invitación de negocios, trans. Long Beach, Ca, Wikihow, 2015.
  • Use United States Postal Service for your abbreviation of Street Names, Unit Designators, and State Abbreviations.
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Article Info

Categories: Buying & Forming a Business