How to Add Columns in Microsoft Word

Five Methods:Word 2013 for WindowsWord 2010 for WindowsWord 2007 for WindowsWord 2008 for MacWord 2003 for Windows or 2004 for Mac

Are you trying to create the perfect newsletter for your work, family, or community? Learning the ins and outs of Word’s Column function will allow you to create professional looking documents in just a few minutes. You can use preset columns or create custom columns for every need. The process is a little different for the different versions of Word, including Word 2013, 2010, and 2007 for Windows, and Word 2008 and 2004 for Mac.

Method 1
Word 2013 for Windows

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    Select where you want your columns to start. Click the area on the page where you want the columns to begin or highlight the text you want to format.
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    Click the PAGE LAYOUT tab. This tab allows you to adjust the basic formatting of your document.
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    In the Page Setup group, click “Columns” button. You may choose from the list of presets or you may click “More Options” to manually select the settings for your columns.
    • If you select a column preset, it will applied to the whole document or to the text you have selected.
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    Create custom columns. In the Columns dialog box, you can choose from the preset number of columns, or you can use the text box to create as many columns as you want. By default, these columns will all have the same width. If you want to adjust each column individually, uncheck the “Equal column width” box and then use the fields above to adjust your column measurements.
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    Apply you column settings. From the drop down list next to “Apply to” field, select where you want to apply the columns. You can choose to apply the columns to your whole document, the selected text (if you have text selected), or the placement of your cursor onwards.
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    Click “OK”. Your column settings will be applied to your document. If you are unhappy with the results, open the Columns dialog box again and adjust the measurements.

Method 2
Word 2010 for Windows

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    Select where you want your columns to start. Click the area on the page where you want the columns to begin or highlight the text you want to format.
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    Click the "Page Layout" tab. This tab allows you to change the basic formatting of your document.
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    Select the "Columns" button in the “Page Setup” group. You will be given the option to quickly choose one, two, or three columns, as well as a small column on the left or a small column on the right. If you want more control over your columns, click the "More Columns" option.
    • If you select a column preset, it will applied to the whole document or to the text you have selected.
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    Choose how many columns you want to add to the document. You can adjust the column measurements by unchecking the “Equal column width” box, and then changing the measurement fields for each column.
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    Open the "Apply to" list. You can choose to apply the columns to your whole document, the selected text (if you have text selected), or the placement of your cursor onwards.[1]
    • If you started out by clicking where you wanted the columns to begin, select the "This point forward" option.
    • If you started out by selecting the text you wanted in columns, select the "Selected text only" option.

Method 3
Word 2007 for Windows

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    Go to the "Page Layout" tab on the toolbar ribbon.
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    Click the "Columns" button. This button can be found in the "Page Setup" group. You can choose from preset columns, or customize your columns by selecting “More Columns”. This will allow you to set custom measurements for each column in your document.
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    Pick the layout you want to use in your document. Microsoft Word will apply your changes.

Method 4
Word 2008 for Mac

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    Open the "View" menu. Select the “Print Layout” option so that your columns are properly displayed.
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    Select the text that you want to put in columns. If you want the entire document to be in columns, click so your cursor is in the body of the document.
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    Click the "Columns" button on the toolbar. This will open a small menu that will allow you to choose from a few column presets, or open the “More columns” dialog box to create custom columns.
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    Pick how many columns you want to add. If you selected text, only that text will be put into columns. If you didn't select any particular text, the entire document will be put into columns.[2]

Method 5
Word 2003 for Windows or 2004 for Mac

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    Click the "View" menu. In Word 2003 for Windows, select "Print Layout". In Word 2004 for Mac, select "Page Layout". This will allow you to properly see the columns.
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    Select the document text you want to place in columns. (If you want the entire document to be in columns, click so your cursor is in the body text.)
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    Click the "Format" menu. Select "Columns ." The columns dialog box will appear.
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    Set the number of columns you want. You can choose one of the "Presets" buttons or type a number under "Number of Columns." You can adjust the measurements of your columns by using the “Width and spacing” section.
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    Click "OK" to apply your settings to the document.[3]

Tips

  • If you don't like the amount of white space between each column, you can change that both by moving the margin arrows on the ruler or by returning to the "Columns" dialog box and changing them there.

Article Info

Categories: Microsoft Word